IEEE

The Officers of your Student Branch are the Chair, Vice-Chair, Treasurer and Secretary. Each Officer has specific duties, but it is, once again, very important that you work together as a team. While the Student Branch Chair is the Executive Officer of the Branch, everyone should be treated as an equal.

As the Executive Officer of the Branch, the Chair is the key to effective student leadership. As Chair, you are responsible for the overall management of all Branch affairs. However, in order to be effective, you must learn and use the skillful art of delegating. The size and range of activity of your Branch will dictate how much responsibility you should delegate to other members of the Executive Committee. Both the Student Branch Operations Guide and the Leadership Training Workbook are useful resources for developing these skills.

The Chair should take every opportunity to promote the benefits of IEEE membership to fellow students. Some specific duties of the Branch Chair include:

Preside at all meetings of the Branch.
Hold regular meetings of the Branch Executive Committee and serve as Chair.
Appoint Program, Publicity and Membership committee Chairs promptly.
Prepare the necessary reports for IEEE Student Services:
Annual Plan - November 1.
Annual Report - May 1.
Arrange for the election of new Officers annually.
Ensure smooth transition of information and materials to newly elected Officers and arrange an orderly transfer of Branch records.
Work with and coordinate some activities with Section and Region Officers.
Communicate frequently with other Branch Officers, particularly during the summer months when you are not at school.

The Student Branch Vice-Chair is the junior Executive Officer of the Branch. You should help the Branch Chair with the workload, oversee some of the subcommittees, and manage the annual program of activities.

Since you are an important member of the Executive Committee, you can do much to motivate Branch activity. Some of your suggested duties include:

Chair the Program and Membership Committees.
Organize field trips or special events beyond regular program efforts.
Arrange for refreshments at Branch meetings.
Assist the Chair in following up on assigned committee responsibilities.
Perform all functions of Chair in the latter's absence or upon request.

As many Student Branches have been around for many years, it is easy to waste time and effort on projects previously proven unsuccessful, when accurate and informative records are not kept. For this reason, the Secretary has an important and exacting task. For a larger Branch, you may wish to divide the responsibilities between a corresponding and recording Secretary, or get the Vice-Chair to help out with the workload. In addition to maintaining all Branch records and supplies, some of your specific duties include:

Submit the Newly Elected Student Officer Reporting Form to IEEE Student Services.
Keep detailed records of each Branch meeting.
Maintain the Branch membership roster and committee assignments list.
Be responsible for all Branch correspondence.
Post a calendar of events.
Assist the Chair to ensure that Branch activities are conducted under the provisions of the current Branch Constitution and Bylaws.
Arrange for an orderly transfer of all Branch records to the incoming Secretary.

The Treasurer is responsible for maintaining the financial accounts of the Branch. Since final approval of a project may depend on the finances available, it is imperative that all records be kept current and as accurate as possible. The specific duties of the Treasurer include:

Maintain the appropriate Branch accounts. Your bank account should be an interest bearing requiring two signatures.
Prepare an annual budget for inclusion in the Annual Plan of Activities report.
Prepare the final Financial Statement for inclusion in the Annual Report of Activities.
Oversee all fundraising efforts.
Arrange for an orderly transfer of all Branch financial records to the incoming Treasurer.